Parent Forum 29th January 2026

Date: 30th Jan 2026 @ 3:25pm

Parent Forum Meeting Minutes

Thursday 29th January 2026

Agenda

• Communication – Home/School
• Easter Disco
• Summer Fair
• Any Other Business (AOB)

Welcome

HM opened the meeting, welcoming and thanking everyone for attending.

1. Communication – Home/School

HM opened the meeting, welcoming and thanking everyone for attending.

HM explained that the school is hoping to up the payments for Breakfast Club and Afterschool Club, with the aim of moving all payments onto one app. This should make the process easier and more convenient for parents and carers.

HM then asked for feedback on whether the current methods of communication are effective. HM explained that the school is trying to reduce the number of paper letters sent home, as this is better for the environment and letters do not always reach parents.

The school now communicates through a range of channels, including email, the school app, Facebook, phone calls, and Arbor. Parents and carers are also able to contact the school office directly if they need further information.

One parent commented that while they understand the issue of multiple letters coming home—especially for families with more than one child—they find it helpful to have visual reminders, such as dates displayed on the fridge, to check daily. The parent suggested sending one generic letter at the beginning of each half term that includes key dates and information.

HM agreed that this was a good idea and said it could be implemented. Parents and carers would then be required to book and pay for activities through Arbor for their child to attend.

This system should also make Parent/Carer–Teacher meetings easier to manage. For these meetings, each class teacher is given a day out of class, allowing parents and carers to choose from a range of appointment times for a one-to-one meeting. Parents will also be asked to complete a questionnaire. This is an annual event that takes place every February.

2. Easter Disco & Summer Fair

HM handed over to JR to discuss upcoming fundraising events.

JR explained that all fundraising events benefit all children at Boundary Primary School. Funds raised contribute towards events such as the farm visit, the pantomime, and help subsidise school trips.

Easter Disco

Time: 3:30pm – 4:30pm

• EYFS/KS1: Monday 30th March 2026
• Years 3 & 4: Tuesday 31st March 2026
• Years 5 & 6: Wednesday 1st April 2026
• EYFS/KS1 children will receive a drink and a biscuit included
• KS2 children will receive a drink included, with a tuck shop available for snacks
• Each class will have a Pass the Parcel game
• Main prize: Easter egg
• Each layer: Haribo
• JR asked if the PTFA would be willing to help wrap the Pass the Parcel prizes

Summer Fair

Date: Wednesday 8th July 2026
Time: 3:45pm – 5:00pm

Following a review of previous events, it was agreed that gardening stalls will be dropped.

Stalls to include:

• Soak the Teacher
• Sand Art
• Face Painting
• Hook-a-Duck
• Beat the Goalie
• Tombola
• Toy/Book Stall
• Jewellery Stall
• Knitted Items for Sale
• Uniform Swap Shop
• Guess the Weight of the Cake
• Name the Teddy
• Cupcake Sales
• Café (hot food and drinks)
• Sweets
• Soft Drinks
• Crisps
• Ice Creams

Raffle tickets will also be on sale, with prizes kindly donated by local businesses.

3. Any Other Business

LPPA – Leading in Parent Partnership Award

SB discussed the LPPA award and the importance of parental engagement. The school is applying for this award for the fourth time, with each award lasting three years.

A letter explaining the award will be sent to parents/carers.

The LPPA supports the following long-term benefits:

• Improved pupil attendance, punctuality, behaviour, and progress
• Increased parent/carer participation and involvement
• Enhanced parental support for children’s learning
• Improved home–school communication

Parents who have attended family learning sessions shared positive feedback, highlighting the benefits of learning alongside their child, understanding current teaching methods, and engaging in fun educational activities.

The next whole-school and community assessment will take place on Monday 16th March 2026.

Next Meeting

The date of the next Parent Forum meeting is to be confirmed.

Parent Forum 20th November 2025

Date: 20th Nov 2025 @ 4:22pm

Meeting Date: Thursday 20^th November 2025

Agenda Items

• Online Safety
• Xmas disco
• Xmas Fair
• Fundraising ideas                

Welcome

HM opened the meeting and welcomed all attendees.

Online safety

HM highlighted her concerns regarding how vulnerable children can be when using electronic devices and accessing the internet. She emphasised the importance of supporting parents in keeping their children safe online.

It was suggested that Holker, our IT support provider, be contacted to request whether a member of their team could attend our Together Time event on Tuesday 25th November. They would host an information stand for parents, offering guidance on online safety and responsible device use.

Xmas Disco’s

This year, the Christmas discos will be held across three evenings:

• Monday 8th December – Nursery, Reception Year 1 & 2
• Wednesday 10th December – Year 3 & 4
• Thursday 11th December – Year 5 & 6

Entry will cost £2.50 per child, with an option to pay on the door, and will include a drink. A tuck shop will also be available.
Foundation and KS1 pupils will additionally receive a biscuit with their drink.

The PTFA will support by wrapping Pass the Parcel gifts — one set per class.
Jarek will organise sweets, prizes, and wrapping paper.

Christmas fair – Wednesday 3^rd December – 3.30-4.40pm

This year’s stalls will be similar to those at the summer fair and will include:

• Hook-a-Duck
• Tombola
• Face painting
• Sand art
• Bottle tombola
• Year-group stalls featuring items made by the children
• And more

HM has also invited Highfurlong School to run a stall selling items made by their pupils.

There will be a raffle, which tickets are sold in the front office and will also be on sale Tuesday 25^th November at KS1 and KS2 gates.

Local businesses have been contacted to donate raffle prizes, following the success of this approach for the summer fair.

Hot dogs will be available from the main kitchen in the hall, and additional snacks will be sold in the dance studio with support from the PTFA.

A Christmas Grotto will also be running, with time slots bookable through the school office at £3 or £10 for a family of 4.

The PTFA will be helping to organise the raffle prizes, tombola and make the sweet cones.

They have also kindly volunteered to support Santa by wrapping all the gifts for the Christmas parties.

We’re excited to share that a pantomime will be visiting our school this year! As this is a special event with associated costs, we’ll be running a few additional fundraising activities throughout the year to help support it. Your continued involvement and support make these opportunities possible for our children, and we truly appreciate it.

Additional fundraising ideas

After the summer fair, we held an after-school tuck shop using the leftover items and raised £80.00, which was a great success.

Other suggestions

We have discussed a few additional fundraising ideas, including:

• Balloon Race – HM will organise this in the New Year
• Cake Sales and Hot Chocolate Stalls
• Tuck Shop using any remaining items from the Christmas Fair

These small events add up and make a real difference, helping us fund special experiences for the children.

Parent Forum 2nd October 2025

Date: 3rd Oct 2025 @ 1:59pm

Meeting Date:  Thursday 2nd October, 2025

Attendees: HM (Head of School), JR (School Operations Manager), SB (Engagement Officer) Parent Representatives, PTFA Members

Agenda Items

1. Ofsted Pilot Inspection
2. The School's Values
3. The School's Current Priorities
4. Christmas Disco
5. Christmas Fair

1. Welcome

HM welcomed everyone to the meeting and thanked parents for their attendance.

2. School Priorities and Values Development

Background

HM explained that this year's key priorities focus on developing the school's Values, Mission and Aims. The school is working to embed core values including:

• Empathy
• Kindness
• Respect
• Resilience
• Positivity
• Integrity
• Confidence
• Creativity and Innovation

Parent Consultation

HM distributed a list of child-friendly value examples to parents and asked them to:

• Identify which values they believe the school should prioritise
• Note any values that are similar (e.g., co-operation and collaboration)

HM collected the feedback forms for review. This consultation forms part of a wider engagement process:

• Staff have already provided their feedback
• Pupils will have an opportunity to contribute their views

3. Ofsted Pilot Inspection Feedback

Overview

HM explained that the school volunteered to participate in an Ofsted pilot inspection to trial the new inspection framework, which comes into force on 10 November 2025.

4. Any Other Business: Attendance Fines

Parents raised concerns about fines for pupil absence, specifically:

• Holiday absences
• Sickness absences

Discussion Points:

• Some parents suggested that unauthorised absences should receive the same fines as holiday absences
• There can be exceptions for genuine circumstances

SEND: 

Year 1 Intervention:

• Some Year 1 children attend split classes in the morning to work at foundation level
• These pupils return to their own classroom in the afternoon

SEND Provision:

• Key Stage 1 (Acorn): Supports non-verbal children and those with autism
• Key Stage 2: Smaller provision groups for Maths, English and Science in the morning, with pupils rejoining their main class in the afternoon
• Wednesday Afternoons: Nurture group runs baking sessions, covering multiple learning objectives
• Flexibility: SEND pupils are encouraged to join their main class for subjects they particularly enjoy (e.g., PE and Art)

Transition Support: Additional support has been provided for transitions:

• Nursery to Reception
• Reception to Year 1

5. Christmas Disco

Date: 10th December 2025
Organiser: JR

Proposed Schedule

Parents suggested running the disco over two days, similar to previous years:

Day 1 – 3rd December 2025:

• 3:45pm – 4:45pm: Reception, Year 1 and Year 2
• 5:00pm – 6:00pm: Year 3 and Year 4

Day 2 – 4th December 2025:

• 3:45pm – 4:45pm: Year 5 and Year 6

Refreshments

• Younger children (Reception – Year 2): Drink and biscuit
• Older children (Years 3-6): Hot dogs

Hot Dog Donations

• Parents suggested asking for donations of tinned hot dogs
• JR expressed concern about receiving different sizes
• Decision pending – to be discussed at next meeting

Activities

• Pass the parcel for each class (as per previous discos)
• PTFA offered to help wrap the parcels

Next Steps

• JR to create promotional poster
• Further details to be confirmed at the next meeting

6. Christmas Fair

Date: 3rd December 2025
Time: To be confirmed

Actions

• JR to create promotional poster
• JR to contact local businesses for donations
• PTFA have offered to help with the fair
• Gifts from Santa to be organised

7. Date of Next Meeting

After half term TBC 

Action Summary